Last Updated: July 15, 2025
This Privacy Policy explains how Brinny Does Limited (referred to as "I," "me," or "my"), operated by Brinny Joy Roe, collects, uses, stores, and protects your personal data when you use my website, engage in my personal training or fitness instruction services, or participate in my health and wellness workshops.I am committed to protecting your privacy and handling your personal data in compliance with the UK General Data Protection Regulation (GDPR) and other relevant data protection laws.

Brinny Does Limited provides personal training, fitness instruction, and health and wellness workshops, workplace wellbeing, mental health awareness training, diversity and inclusion training and consultancy. My contact details for data protection queries are:

• Email: info@brinnydoes.com
• Website: www.brinnydoes.com

I may collect and process the following types of personal data:

• Identity Data: Name, date of birth, gender, preferred pronouns.
• Contact Data: Email address, postal address, telephone number.
• Health Data (Special Category Data): Information provided through health screening questionnaires (e.g., PAR-Q), medical history, injuries, allergies, physical limitations, and any other health-related information relevant to your safe participation in my services. This data is collected with your explicit consent.
• Fitness Data: Goals, progress, performance metrics, session notes.
• Payment Data: Details related to payments for services (though I do not store full payment card details directly).
• Communication Data: Records of your correspondence with me (e.g., emails, messages).
• Website Usage Data: Information about how you use my website, including IP address, browser type, operating system, and pages visited (collected via cookies and analytics tools).
• Workshop/Event Data: Information related to your registration and participation in workshops, including specific needs communicated for accessibility.

I collect data from you in various ways, including:

• Direct Interactions: When you fill out forms on my website, sign up for services or workshops, complete health questionnaires (like PAR-Q via Eventbrite or directly), communicate with me by email, phone, or in person.
• Automated Technologies or Interactions: As you interact with my website, I may automatically collect Technical Data about your equipment, browsing actions and patterns. I collect this personal data by using cookies and other similar technologies.
• Third Parties: I may receive personal data about you from various third parties, such as:  
  • Booking platforms (e.g., Eventbrite, if used for workshop/class bookings).
  • Payment processors (e.g., Stripe, PayPal).
  • Analytics providers (e.g., Google Analytics).

I will only use your personal data when the law allows me to. Most commonly, I will use your personal data in the following circumstances:

• To Perform the Contract: To provide you with the personal training, fitness instruction, or workshop services you have purchased, including scheduling, delivering sessions, and communicating about your progress.
• Legitimate Interests: Where it is necessary for my legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests. For example, for internal record keeping, improving my services, or for administrative purposes.
• Legal Obligation: Where I need to comply with a legal or regulatory obligation.
• Your Consent: Where you have given me explicit consent to process your personal data for a specific purpose, particularly for sensitive health data.

Specific purposes for using your data:

• Service Delivery: To provide and manage your personal training sessions, fitness classes, and workshop participation.
• Health & Safety: To assess your suitability for exercise, adapt programmes for your safety, and respond to any health concerns during sessions. This is critical for your well-being.
• Communication: To communicate with you about your bookings, services, updates, and to respond to your enquiries.
• Marketing (with consent): To send you information about new services, workshops, or special offers that may be of interest to you, only if you have opted-in to receive such communications.
• Accessibility: To understand and accommodate any specific physical or neurological accessibility needs you communicate for classes and workshops.
• Record Keeping: To maintain accurate records of your participation, progress, and payment history.
• Website Improvement: To understand how my website is used and to improve its functionality and user experience.

I am committed to ensuring that your data is secure. I implement appropriate technical and organisational measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.

• Secure Storage: Personal data, especially sensitive health data, is stored securely, either in encrypted digital formats or in locked physical files.
• Access Control: Access to your personal data is restricted to Brinny Joy Roe and other authorised personnel who have a legitimate business need to access it.
• Data Minimisation: I only collect and retain data that is necessary for the purposes outlined in this policy.

I will not sell or rent your personal data to third parties. I may share your data with trusted third-party service providers only when necessary for the provision of my services, under strict confidentiality agreements:

• Booking Platforms: Such as Eventbrite, for managing workshop and class registrations.
• Payment Processors: For securely processing payments (I do not store your full payment card details).
• Website Hosting & Analytics: Providers who help me run my website and understand its usage (e.g., GoDaddy, Google Analytics).
• Email Communication Services: For sending newsletters or important service updates (with your consent where required).
• Legal & Professional Advisors: When legally required or necessary to protect my rights (e.g., lawyers, insurers, accountants).

I require all third parties to respect the security of your personal data and to treat it in accordance with the law. I do not allow my third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with my instructions.

I will only retain your personal data for as long as necessary to fulfil the purposes I collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.To determine the appropriate retention period for personal data, I consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which I process your personal data and whether I can achieve those purposes through other means, and the applicable legal requirements.Generally, I retain client records for a period of 7 years after your last session or workshop, to comply with tax, insurance, and professional body requirements.

Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include the right to:

• Request access to your personal data (commonly known as a "data subject access request").
• Request correction of the personal data that I hold about you.
• Request erasure of your personal data.
• Object to processing of your personal data.
• Request restriction of processing of your personal data.
• Request the transfer of your personal data to you or to a third party.
• Withdraw consent at any time where I am relying on consent to process my personal data.

If you wish to exercise any of these rights, please contact me using the details provided in Section 1.

My website uses cookies to help it function and to understand how you interact with it. Some cookies are essential for the website's basic operation (e.g., to remember your preferences). Other cookies, such as those related to analytics or advertising (like the Meta Pixel if you use it for Instagram ads), may be used to understand website traffic or to show you relevant content.I am committed to providing you with control over your privacy. When you visit my website, you will be presented with a cookie consent banner that allows you to accept, reject, or manage your cookie preferences. For more detailed information on the specific cookies I use, their purpose, and how you can manage them, please refer to the cookie consent banner on my website.

I may update this Privacy Policy from time to time. The latest version will always be posted on my website with the "Last Updated" date. I encourage you to review this policy periodically.

If you have any concerns about my use of your personal data, you can make a complaint to me at info@brinnydoes.com.You also have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). I would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact me in the first instance.

Brinny Does Limited 

Operated by Brinny Joy Roe